Know What is Required and Where to Find It

BuildFlow CloseOut Management Software is an ideal solution for organizations of any size seeking to simplify the close-out process, improve collaboration and communication, and enhance accuracy and efficiency, making it an excellent option for streamlining close-out management processes.

Required items are automatically selected based on a predefined list and the project specification CSI divisions to simplify and standardize close-out across projects. Customization of close-out items is tailored to your organizational requirements.

The CloseOut Checklist delivers a comprehensive real-time summary report of project close-out progress. Share your existing checklist, and we’ll take care of the rest. If you don’t have one, we’ll assist in creating a tailored checklist following industry best practices.

How It Works

A BuildFlow CloseOut Professional will work with your organization to:

  • Develop a comprehensive Master CloseOut Item List.
  • Identify and create Responsible Parties and Project Schedule Milestones.
  • CloseOut Checklists will be generated to summarize similar CloseOut Items to facilitate tracking and completion reporting.

Closing Out a Project:

  • The Project CloseOut Wizard guides users through the CloseOut Item selection process and assists with project Schedule Milestone entry.
  • Assign Responsible Parties for specific CloseOut tasks to ensure accountability and facilitate effective project management.
  • CloseOut automatically adds CloseOut Items to the Responsible Parties Ball In Court based on the project Schedule Milestones.
  • Additionally, CloseOut is capable of locating and organizing CloseOut-related documents within project folders and the Submittals module.

CloseOut is a flexible module that can be enabled or disabled as needed for a project. There is no long-term commitment required, and you can cancel at any time. A minimum billing period of one month is applied for each active project, and all active project solutions are billed at the end of each month. The monthly rate can vary across BuildFlow accounts based on organizational and project needs.

$150 / Project / Month


  • Users
  • CloseOut Items
  • Review Workflows

Digital Solutions

Enhanced Project Hosting

A scalable and secure platform for managing and hosting projects.

CAD Management

Elevate project management with expert CAD File Management.

RFI Management

Simplify the process of submitting, tracking, and responding to Request For Information.

CloseOut Management

Simplify project close-out with an integrated solution that intuitively knows what is required.

CAD Conversion

High quality and fast turnaround CAD redrafting service.

Document Management

Improve collaboration, version control, and efficiency while reducing risk.

Document ID

Search and find the files you need when you need them.

Bid Management

Receive better bid coverage, quality bids and win more work.

Submittal Management

Streamline review, reduce errors, and delays, and enhance collaboration and communication.


Scanning turns paper-based documents into digital assets.

Customer Successes

With over 20 years of experience in document management, we provide our customers with expertise they can rely on. Learn More

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