Paper documents don’t belong on a job site or office in 2026. Let’s fix that.
BuildFlow Scanning Service transforms your paper drawings, specifications, and archives into clean, high-resolution digital files — handled end to end by our Document Professionals.
High-quality scanning — built around your needs and your budget.
BuildFlow Scanning Service transforms your paper drawings, specifications, and archives into clean, high-resolution digital files. Our Document Professionals develop a scanning plan tailored to your project — and handle the entire process in-house.
Quick Turnaround
We work to your schedule. Documents are scanned and delivered as quickly as your project requires.
Customizable Options
Choose your resolution, color mode, and file format. We configure the scan to meet your downstream workflow requirements.
Secure and Confidential
Your documents are handled with full confidentiality. Nothing leaves our custody without your authorization.
Cost-Effective
Our scanning solutions are priced to be accessible — and the value of a fully searchable digital archive far outweighs the cost.
Paper in. Searchable digital files out.
High-resolution scanning, in-house processing, and delivery in the format your workflow requires.
From paper archive to digital library — handled end to end.
BuildFlow Scanning Service offers both on-site and off-site scanning options. Our Document Professionals survey the quantity and condition of your documents first, then develop a scanning plan that fits your timeline and budget.
For the best BuildFlow experience, we recommend combining Scanning with Document ID — your scanned files are tagged, indexed, and organized into a fully searchable repository. Maximize your storage space and eliminate the need to maintain physical archives.
On-site and off-site scanning options
Custom resolution, color mode, and file format
In-house processing with single-source responsibility
Optional high-volume shredding after scan approval
Best combined with Document ID for full search capability
How BuildFlow Compares
See how BuildFlow’s managed scanning service compares with traditional in-house scanning and one-off vendor workflows.
| Capability | BuildFlow Scanning | Traditional / In-House Scanning |
|---|---|---|
| Wide-Format Scanning | ✅ Large drawings handled professionally | ❌ Office equipment or outside vendor required |
| In-House Processing | ✅ Managed by BuildFlow Document Professionals | ❌ Manual handoffs across teams or vendors |
| Custom Resolution & Format | ✅ Resolution, color mode, and output tailored to the job | Often limited to preset workflows |
| Turnaround Time | ✅ Planned around project and archive needs | ❌ Dependent on staff availability or vendor backlog |
| Secure & Confidential | ✅ Controlled handling from pickup to delivery | Varies by process and vendor |
| Search-Ready Output | ✅ Ready to pair with Document ID for full search | ❌ Often delivered as flat files with no indexing |
| Cost Predictability | ✅ Scoped to archive size, quality, and delivery needs | ❌ Hidden staff time, rework, and vendor coordination |
Turn every scan into a searchable building record with Document ID.
Scanning digitizes the paper archive. Document ID brings those files to life with indexing, full-text search, and a consistent place to find drawings, specs, O&M manuals, warranties, permits, and more.
Our teams, here on site, rely on BuildFlow daily to provide us with supreme quality of information across multiple buildings and projects. Without question, they perform effectively, timely and are highly valued. Thank you BuildFlow!
AECOM Tishman
Ready to go paperless?
Contact BuildFlow to survey your documents and get a scanning estimate — we’ll assess your archive and respond quickly.