An unanswered RFI doesn’t just slow you down — it stops the job.
BuildFlow RFI Management keeps every question moving from field to designer to decision — with a full audit trail, automated routing, and distribution to everyone who needs to know.
Every RFI needs a clear owner, a fast answer, and a closed loop.
BuildFlow RFI Management keeps every question moving from field to designer to decision — with a full audit trail, automated routing, and distribution to everyone who needs to know. Built for the pace of construction.
Centralized Communication
All RFI activity lives in one platform. No more chasing email threads or lost attachments.
Real-Time Tracking
See every RFI’s status at a glance: who has the ball, what’s pending, what’s overdue.
Full Audit Trail
Every submission, response, and distribution is timestamped and logged — built for disputes and project closeout.
Automated Distribution
Accepted answers are automatically distributed to the full project team, with no manual follow-up required.
Every RFI. Every answer. One screen.
Routed, reviewed, and closed — with a complete record of every question and response.
From field question to closed RFI — without the back-and-forth.
The Q&A workflow routes each RFI from the submitter to the RFI Administrator, to the Answer Administrator, to Answer Contributors, and back — with each step tracked and timed.
When an answer is accepted, BuildFlow automatically distributes the closed RFI to selected team members. Rejected answers loop back for revision.
Automated Q&A routing from field to designer
Accepted answers distributed instantly to the team
Ball-in-court visibility at every step
Rejection and revision loop until closure
How BuildFlow Compares
| BuildFlow | Procore | Autodesk Construction Cloud | PlanGrid | Newforma | |
|---|---|---|---|---|---|
| Drawing Integration | ✅ Linked to managed drawing set | Manual link | Manual link | Sheet-native | File-based |
| Ball-in-Court Tracking | ✅ Automated routing & reminders | ✅ Manual BIC assignment | ✅ Assignee workflow | ❌ Basic tracking only | ✅ Native BIC |
| Unlimited Users | ✅ Unlimited users included | ❌ Per-user license | ❌ Per-user license | ❌ Per-user license | ❌ Per-user license |
| Mobile Access | ✅ Full mobile field access | ✅ Native app | ✅ Field app | ✅ Native app | ✅ Web + app |
| Automated Notifications | ✅ Automated routing & reminders | ✅ Overdue auto-emails | ✅ Status alerts | ❌ Limited | ❌ Limited |
| Attachment Support | ✅ Unlimited attachments | ✅ | ✅ | ✅ | ✅ |
| Centralized Document Management | ✅ RFIs + drawings + docs in one place | Separate modules | Separate modules | Sheet-focused | File-based |
Our teams, here on site, rely on BuildFlow daily to provide us with supreme quality of information across multiple buildings and projects. Without question, they perform effectively, timely and are highly valued. Thank you BuildFlow!
AECOM Tishman
Stop tracking RFIs in spreadsheets. Start closing them faster.
See how BuildFlow RFI Management keeps your project team aligned — or open an account today.