Submittals

Submittal Management and Organization for Project Teams


BuildFlow Submittals integrates customer best practices, intelligent software, customer support and reprographics for a complete solution regardless of project size.

 

Identifying, receiving and creating submittal packages is tedious. The review process can require numerous people, which creates it’s own quandary. Interactive workflows based on project team roles automates routing and are customizable based on the submittal package. Submittal delays can have a dramatic effect on project schedules. The interactive log tracks who has the ball in court and action required, which keeps everyone accountable and focused.

 

How It Works:

• Submittal admin selects spec sections and logs required submissions from the project specifications.
• Submittal admin assigns contractor, review admin and reviewers to specification section workflows.
• Contractor or construction manager uploads new submissions.
• Submittal admin prepares and issues submittal packages for review.
• Review admin is notified when submittal packages are issued.
• Review admin manages the reviewers, ball in court and action required.
• Review admin returns reviewed submittal packages to the submittal admin.
• Submittal admin returns reviewed submittal packages to the contractor. 

 

Features:

• Project specifications drive the log and review workflows.
• Interactive log is updated in real time and can be filtered multiple ways.
• Review Workflows automate routing and review.
• Ball in court and action required keeps everyone focused.
• Reviewers can work directly from email notifications.
• Control user notification frequency to avoid email overload.

 

Benefits: 

• Submittals works the way the project team does.
• Always know the current status of submittal packages.
• Locate submittals quickly
• Reduce review time
• The interactive log keeps everyone accountable.
• Scan, print and deliver on demand with same day service
• Real time customer and team support

 

Industries:

For Owners:

• Always know the current status of submittal packages.
• Ball in court and action required keeps everyone focused.
• The log is updated in real time and can be filtered multiple ways.
• Submittals works the way the project team does.
• Reduce review time.

For Architects and Engineers

• Always know the current status of submittal packages.
• You manage the review workflow and action required.
• Ball in court and action required keeps everyone focused.
• Reduce review time.

For Construction Managers

• Always know the current status of submittal packages.
• Ball in court and action required keeps everyone focused.
• Customizable workflows automate the review.
• The log is updated in real time and can be filtered multiple ways.
• Control user notification frequency to avoid email overload.
• Submittals works the way the project team does.
• Reduce review time.

 

For Contractors

• Upload new submissions to your assigned spec sections.
• Always know the current status of submittal packages.
• Access submittal packages from anywhere.
• Reduce review time.

Frequently Asked Questions:

Who uses Submittals? 

Submittals is for all project team members, which includes owners, architects, engineers, construction managers, and contractors.

Why is BuildFlow Submittals better than the competition and traditional methods?

It is the people behind the software. Our customer support team is always available to assist project team members. We are from the building industry and know the submittal process well.

 

Emailing large files and an Excel spreadsheet can lead to unfavorable submittal meetings. The interactive submittal log keeps everyone accountable with complete submittal tracking and history.

Who pays and how much does it cost?

The BuildFlow account owner pays for Submittals. An individual project invoice is sent each month for active BuildFlow services, which can easily be used for reimbursement.

Submittals is billed per project monthly. The monthly project cost is based on the number of projects using Submittals. Submittals can be turned on or off on a project at any time. There is no limit to the number of users, submissions or customer support.

A BuildFlow account specialist will review your estimated volume to calculate the appropriate unit rates.

How do you add submissions in digital and or paper-based format?

Most submittals are available in digital format. BuildFlow Providers can scan, print and deliver any submittal on demand with same or next day service.

The BuildFlow account owner pays for Submittals. An individual project invoice is sent each month for active BuildFlow services, which can easily be used for reimbursement.

Submittals is billed per project monthly. The monthly project cost is based on the number of projects using Submittals. Submittals can be turned on or off on a project at any time. There is no limit to the number of users, submissions or customer support.

A BuildFlow account specialist will review your estimated volume to calculate the appropriate unit rates.

 

Can there be multiple administrators and reviewers?

Yes, there can be multiple administrators and reviewers in a  workflow. The workflow is also customizable at the submittal package level. 

Can I use a different program to markup submittals?

Yes, you can use whatever markup software you prefer.