Bidding

Bid Management for Estimating

 

BuildFlow Bidding integrates customer best practices, intelligent software and customer support for a complete solution regardless of project size.

Organized bid solicitation from a centralized and secure system will help you win more bids. Providing clear and consistent bid documents in an easy to navigate format helps estimators focus on preparing their bids, which facilitates better coverage and faster leveling. Your organization will have access to critical information, including: projects out to bid and bidding, bidders list, proposals, bidder activity and more. 

 

How It Works:

• Add the project you want to put out to bid.
• Select bidders from your company's private master contact list.
• Upload the drawings, specifications and related bid documents.
• Invite bidders using project specific messages instantly from your company templates.
• Bidders can update their bid response, view and download bid documents and upload proposals from one screen.
• Distributing updates is as easy as selecting the files and the appropriate message template.
• BuildFlow tracks activity for complete accountability.

 

Features:

Projects Out To Bid:

Pre-qualifications:
• Prequalify vendors using industry standard and customizable search criteria.
• Vendors can update qualifications at predefined time periods to keep information current.
• Group employees by department and flag default employees for fast selection.

 

Bidder Selection and Solicitation:
• Select bidders based on project requirements, scope of work and past performance.
• Add bidders from another project, trade or bid package.
• Filter companies by industry, location, bid history, workforce type and more.
• Add default points of contact to a project with a single click.
• Allow bidders to manage their own employees on a project to ensure bids arrive on time.

 

Drawings and Specification Bid Documents:
• Upload the files and we will organize, index, and conform them as needed.
• Order prints and have them delivered the same or next business day.

 

Bid Management:
• Manage and view all aspects of the bid from a single screen.
• Prebid meeting attendance management.
• Bid Package management.
• Bidders can upload proposals and related documents with sealed bid options when needed.

 

Projects Bidding:

• Manage projects you are invited to bid on from other BuildFlow customers.
• Manage employee access to projects.
• Update interest in bidding responses
• View and download bid documents
• Upload proposals and related bid documents.

 

Benefits:

• Unlimited messaging, bidders, file storage, downloads.
• Bid and contact information is private.
• Prequalify bidders with instant insight into past performance.
• Create a bidders list in minutes.
• Distribute and receive bid documents instantly.
• View all bid activity from one screen.
• Transition from bidding to construction is simple and seamless.
• Customizable for your organizational needs.
• Real time customer and team support.

 

Industries:

For Owners:

• Bid and contact information is private.
• Prequalify bidders with instant insight into past performance.
• Distribute and receive bid documents quickly in digital and/or hard copy format.
• Track bid activity from one screen.
• Transition from bidding to construction is simple and seamless.

For Architects and Engineers:

• Bid and contact information is private.
• Prequalify bidders with instant insight into past performance.
• Distribute and receive bid documents quickly in digital and/or hard copy format.
• Track bid activity from one screen.
• Transition from bidding to construction is simple and seamless.

For Construction Managers:

• Unlimited messaging, bidders, file storage, downloads.
• Bid and contact information is private.
• Prequalify bidders with instant insight into past performance.
• Create a bidders list in minutes.
• Distribute and receive bid documents quickly in digital and/or hard copy format.
• Track bid activity from one screen.
• Transition from bidding to construction is simple and seamless.
• Customizable for your organizational needs.

For Contractors

• Manage bids you are invited to from other BuildFlow customers from within your account.
• Respond to bid request instantly.
• Distribute and receive bid documents quickly in digital and/or hard copy format.
• Instant insight into past performance.
• Transition from bidding to construction is simple and seamless.

Frequently Asked Questions

Who uses Bidding?

Bidding is for all project team members, which includes owners, architects, engineers, construction managers, and contractors.

Why is BuildFlow Bidding better than the competition and traditional methods?

It is the people behind the software. Our customer support team is always available to assist. You will speak to a live person when you need help. We are from the building industry and we know the bid process well.

The interactive bidders list and activity tracking keeps everyone accountable and eliminates excuses.

Who pays and how much does it cost?

The BuildFlow account owner pays for Bidding. An individual invoice is sent each month for active BuildFlow services, which can easily be used for reimbursement.

The monthly cost is based on the number of projects. There is no limit to the number of projects, bidders, users, storage or customer support.
 
Bidding is a core service for BuildFlow Standard, Professional and Enterprise plans. A BuildFlow account specialist will review your estimated volume to calculate the appropriate unit rates.

Are my contacts or bidders shared with anyone?

No, your contact database is private and shared with no one outside of your company. 

What can bidders see?

Bidders only see projects that they are invited to and their respective bid packages. Bidders cannot see the bidders list or any other bidder information.

I receive bid documents from all different sources how can BuildFlow help?

You can rely on us to  organize, index, and conform bid documents across all the projects you are bidding. Just send us the files in the format you received them in and we do the rest, allowing you to focus on preparing bids, not deciphering files.